Fiscal powers
| DMF | 041509 PURCHASES EXPENSE REPORTS SETUP |
Fiscal powers are used to set refund rates linked to vehicles of employees. They are taken into account when calculating allowances linked to mileage expenses entered.
The setup of fiscal powers can be accessed in Setup > General setup > Expense reports > Fiscal Power. A results table screen displays the list of all fiscal powers set up for the company of the user logged in, or for the ***** company.
Click on 
in the action bar to create a new fiscal power or double-click on a fiscal power to open its record sheet.
Setting up the fiscal power
On the fiscal power record sheet, specify the information:
| Field | Description |
|---|---|
| Power | Specify the fiscal horsepower. |
| Refund rate |
Refund rate per kilometer traveled. If you have checked Enable reimbursement by threshold, the specified value is automatically transferred to the first threshold of the scale. |
| Type |
Specify the expense type linked to the fiscal power. The help list displays expense types with the Mileage allowances type. |
| Enable reimbursement by threshold | Check this box if you want to apply a specific scale depending on the number of kilometers traveled. |
Setting up refund by threshold
When the Enable reimbursement by threshold option is checked, up to 3 refund thresholds can be set up for the calculation of mileage allowances. Each threshold corresponds to an interval of kilometers traveled and a specific rate is linked to that interval.
For each refund threshold, the following information can be specified:
- the interval of kilometers traveled. The threshold will then be applied for vehicles that have traveled a number of kilometers comprised in that interval.
- the refund rate per kilometer traveled.
- the fixed rate independent of the number of kilometers traveled (requires the Puissance Fiscale Par Vehicule feature flag).
Calculation method
The scale for mileage allowances is not progressive. As such, the threshold taken into account is applied to the total number of kilometers traveled by the employee:
- with the same vehicle;
- on the same expense type;
- during the same calendar year;
- on the same company.
Therefore, in case of change to a superior threshold, that new threshold will be taken into account and the total amount of mileage allowances will be recalculated automatically when completing the expense report.
